MaxxVault LLC provides
software solutions for the
management, distribution and control
of corporate documents. The
MaxxVault repository helps both
small and large businesses save
money, improve efficiency, increase
customer satisfaction and meet
regulatory compliance through
industry leading document
management. MaxxVault is an open
system; built using the latest
technology which provides enhanced
security, dependability and
interoperability with existing
systems.
Businesses today need their systems
to be flexible, powerful and easy
for their employees to use. The
MaxxVault design team has over 20
years of experience designing and
implementing document management and
content management systems, and with
their help MaxxVault Enterprise has
been finely tuned to meet all of
today’s business needs. It is our
goal to supply our customers with
the tools they need. To that end, we
have built our development cycles to
quickly incorporate the suggestions
of our users and partners. You know
your business better than anyone. We
listen carefully to our user and
partner requirements to deliver
solutions that make them more
efficient, profitable and secure.
Unleash your business with
MaxxVault
Every company has document records,
whether they are paper-based or
electronic files, MaxxVault can help
you organize, secure and manage
those documents. See how MaxxVault
can help your business in these key
areas:
MaxxVault is the perfect fit for
electronic document management
solutions to small, medium and large
companies in many vertical
industries. MaxxVault scales as
needed from a narrow feature set in
a single department to a full
enterprise-wide installation. The
goal is always the same: reduce
costs by automating tasks and
improving productivity.
Simple and Powerful, MaxxVault is
designed to be SIMPLE to setup and
administer, yet POWERFUL enough to
roll out enterprise-wide.
MaxxVault Enterprise
Document Management
The MaxxVault Electronic Document Management System (EDMS)
is revolutionizing the business world. Converting paper
documents to electronic files enables greater
efficiency, reduces costs and improves document
security. Saving electronic office files in MaxxVault
Enterprise enables collaboration, ensures proper
revision tracking and enforces regulatory compliance.
Making document capture easy is one of the most
important features of any EDMS solution. For this
reason, MaxxVault Enterprise makes importing all of your
documents and information a snap.
Eliminating paper documents has never been easier with
the increased number of scanners available in most
organizations, many of which are already in place as a
feature of your photocopier. Documents can be scanned
directly to MaxxVault Enterprise from any Kofax or TWAIN
compliant scanner. Multi-Function Peripherals (MFP) sold
by the major copier companies can also scan and send
paper documents directly to MaxxVault to initiate
electronic workflow. MaxxVault can also be configured to
accept faxes that are captured by a fax server.
Your business software, such as SAP and Oracle, print
invoices, reports and other documents to paper. These
documents can be captured electronically right from the
application, saving on excessive paper printing with the
added bonus of providing faultless full-text searching.
In addition, documents from any application can simply
be “printed” as a PDF directly into MaxxVault, or files
can be dragged and dropped into a MaxxVault folder just
as you would move any other file around your desktop.
Regulatory Compliance
One of the biggest challenges companies today face is
ensuring they are meeting government regulations for the
security and retention of corporate data. Failing to
comply can lead to significant financial loss as well as
damage to your business’ reputation. MaxxVault
Enterprise has been designed to help businesses act in
accordance with industry regulations such as:
Sarbanes-Oxley (SOX), Health Insurance Portability and
Accountability Act (HIPAA) or the Gramm-Leach-Bliley Act
(GLBA). While there is no magic tool that can ensure an
entire organization is in compliance with all relevant
rules and procedures across all departments, MaxxVault
can ensure that – as far as documents and electronic
records are concerned – there are no missteps.
Unlike file cabinets which can be left unlocked - or
file folders, which can be misplaced - records stored in
MaxxVault are always secure. Access is restricted to
only those who have been given rights. Further, each
user’s access privileges can be minutely controlled.
MaxxVault administrators have many features and
functions they can
configure to customize and restrict a user’s access.
Some of these possible restrictions include: access to
folders and documents, the ability to mark up a
document, document editing, exporting, printing or
deleting. Additionally, MaxxVault Enterprise keeps a
complete audit trail for each document and each user.
There is never any question about who has accessed a
document or what activities have taken place and helps
keep you in line with regulatory mandates as well.
Document life cycle management
MaxxVault can also manage the life cycle of your
documents. Many laws and regulations stipulate how long
a document of a certain type must be kept on file.
MaxxVault can track the age of all documents, moving
them to the archive at the appropriate time and
prompting the records manager to delete them when they
have reached the legal obligation for their retention.
MaxxVault users can also put documents on legal hold, a
status which supersedes any previous retention policy. A
document on legal hold cannot be deleted from the system
until the hold is removed by the appropriate manager.
MaxxCloud - Hosted Document Management Solution
How does your company access critical
business data and applications? Can you access your
information quickly, efficiently and get what you need when
you need it?
A more secure and advanced method is MaxxCloud, where your
document management applications and data are hosted in a
world-class data center and accessed via secure connections
over the Internet.
MaxxCloud decentralizes access to centralized data and
documents. Accessing applications and services via MaxxCloud
reduces dependence on the installation and maintenance of
applications and data on every PC or server at every
business location. With MaxxCloud, data back-ups, software
upgrades, and general IT maintenance is done on a continual
basis. MaxxCloud supports fast, efficient, simultaneous
communications between companies and individuals
at multiple locations.
A staff of seasoned IT professionals maintain
and upgrade the MaxxVault system on a continual basis for
you so you have access to applications and your private data
any time, from anywhere.
MaxxCloud provides an alternative for smaller
companies with low IT budgets, as well as larger companies
wishing to outsource some or all of their IT needs. In
either case, companies are able to focus on core
competencies by outsourcing this non-core area. There is no
need to worry about growing your business beyond the
capabilities of your business system as MaxxCloud supports
virtually unlimited growth. Unlike legacy systems, there is
no need for additional expensive on-site equipment. You
don’t need to add expensive servers, software and IT
resources.
Maxx-imize your business processes quickly and easily!
The MaxxCloud hosted document management system energizes
business process automation, provides secure electronic
document storage and archiving, enables digital asset
control and streamlines your line of business applications
by allowing multiple users to access the same document or
record. MaxxCloud is designed for quick deployment and
unlimited expansion as your IT infrastructure and business
grows.
