Simple Configuration

The configuration dialog will prompt you for the few pieces of information required to get the export process started.  Once your LibertyNET database has been identified, the application master table and internal system name will be determined for you automatically, in most cases. The utility also needs to know the address of your LibertyNET web server and an internal user account for accessing the system - this is the portal that will be leveraged for extracting documents. After that, simply indicate where to put the files and which items of data should be included in the filename. You are able to specify how the export subdirectories will be named, and you can select up to 5 fields to append to the filename - including a reference to the index form. The resulting export file will always contain the internal document ID which, in addition to any field values, can be used to cross-reference records from LibertyNET once the documents are imported into your replacement system.

Straightforward Interface

Once the necessary configuration properties have been saved, using the utility each time is as simple as selecting one of your LibertyNET folders from the list and clicking the start button - it doesn't get much easier than that. Of course, we've included a couple of extra items on the main program window to allow for some flexibility with each export job. One of the most valuable options that we enable by default allows the utility to record which documents have been exported. This feature lets you stop a large export job before it has completed then pick up where it left off at a later time, or extract new documents that have been added to the folder after the export was run. Some LibertyNET systems have utilized the feature known as "document shortcuts", so we have included the ability to export that content as well. During each export job, full progress status is provided for each document, the entire job, and elapsed duration. The utility's interface is simple, yet thorough.

Consistent Output

As documents are extracted from your LibertyNET system, they are stored in files using a consistent naming structure with a file extension that matches the original content type (i.e. scanned docs as .tif, PDF as .pdf, etc.). Documents will be saved to the root directory you specify in the configuration, within a 1st level subdirectory named after either the source table or source folder according to your preference. A third level subdirectory will automatically be generated according to the documents internal ID - with up to 1,000 files in each of these subdirectories. The file names will always include the document ID, optionally including a form reference (ID or name) and up to 5 fields of index values. Once these extracted documents have been imported into a new system, the unique delimiters from the originating filename can be used to easily parse the data elements and even cross-reference legacy records from LibertyNET for extended metadata "lookup" processing. This naming convention has been used to reliably migrate documents into several different products at numerous customer sites; it is absolutely hassle-free.

The LibertyNET/ Doc2Net Export Utility provides many cost-saving and time-saving features:

• Powerful yet easy to configure.

• Proven processes that has exported over a million documents with a high degree of accuracy.

• Intuitive interface streamlines the export process.

• Faster and easier to use than the LibertyNET Bulk Export Utility.

• A less expensive solution with better results.